AI compares the supplier information. Ruth reviews the investment.
Ashcombe Facilities
Ruth needs the full cost before she can approve the software.
Finance director Ruth and newly appointed operations analyst Ellis are comparing scheduling software for a facilities business working across the UK.
This is a fictional business.
The situation
The supplier comparison favours one option. It includes licence costs and the proposed benefits, but leaves the cost of connecting existing systems unpriced.
What AI does
AI collects the supplier documents and records the source for each claim. It compares the assumptions and shows Ruth that the cost of connecting existing systems is missing.
What Ellis checks
Ellis checks the comparison against the integration brief and finds a dependency on an older system. Ruth asks for that cost to be included.
What the person decides
Ruth will not sign until the integration cost is on the page. She asks for a revised comparison for the next board meeting, with outstanding assumptions clearly marked.
What happens next
The team asks the supplier to confirm the scope and cost. The revised comparison shows the board what is known and what still needs an answer.
Which missing assumption could change the decision?
What would have to change in the way the business works for this software investment to increase profit or improve service?